Staff Aid will not engage subcontractors to provide Assigned Providers unless agreed to in advance by the customer.
Assigned Providers may only be placed in assignments that match the job description for which Staff Aid assigns them; if an Assigned Provider is asked to float to another department with the customer, the department must be a like department or unit and the float provider must have demonstrated previous competency and have the appropriate certifications, credentials for that department/unit. Assigned Providers should only be floated to areas of comparable clinical diagnoses and acuities.
3. Competency Review
It is the responsibility of Staff Aid to conduct and finalize the pre-employment assessment of the Assigned Provider’s competence based on the techniques, procedures, technology and skills needed to provide care, treatment and services to the populations served by the customer upon completion of Staff Aid orientation.
It shall be the responsibility of the customer to cooperate in a review or evaluation of each Assigned Provider, relative to the provider’s ability to perform specific job functions upon completion of provider’s assignment or shift. Staff Aid relies on the customer’s feedback in order to accurately assess and re-assess the competence of the Assigned Provider on an ongoing basis based on the customer’s report of clinical performance.
4. Orientation of Providers
Staff Aid will provide all new providers with an orientation to the company’s policies and procedures. It shall be the responsibility of customer to orient assigned providers to the facility and its rules and regulations and to acquaint them with the facility policies and procedures, including dress code, physical layout and equipment and to validate competency and ability of Assigned Provider to properly use equipment.
5. Providers and Independent Contractors
As the provider of staffing services, Staff Aid will be the employer of Assigned Providers and shall not by reason of their temporary assignment with the customer through Staff Aid become providers of the customer. At its sole discretion Staff Aid reserves the right to utilize Independent Contractors in addition to its providers, to assist in the provision of all agreed upon Healthcare Supplemental Staffing services.
6. Incident, Error, Tracking System
Upon notification of Incidents and or Errors, Staff Aid shall document and track all unexpected incidents, including errors, sentinel events and other events, such as injuries and safety hazards related to the care and services provided, utilizing its data gathering tools. Information gathered tracked and analyzed is to shared and reported appropriately to customers, regulatory bodies and the Joint Commission as required.
7. Communicating Occupational Safety Hazards/Events
It shall be the responsibility of the customer to notify Staff Aid within 24 hours of the event; any competency issues, incidents, and/or complaints related to the Assigned Provider and/or Staff Aid. Customer agrees to initiate communication with Staff Aid whenever an incident/injury report related to the Assigned Provider is completed
8. Requirements for Staff Specified
The requirements of staff sent to the customer by Staff Aid are to be determined by the customer as part of the written agreement between the two parties. It is Staff Aid obligation to comply with the requirements of the customer by supplying staff that have the documented competencies, credentials, health screening and experience to satisfy the requirements specified by the customer in order to deliver safe care to the population being served.
9. Conflicts of Interest
Staff Aid to the best of its ability identifies conflicts of interest Staff Aid discloses all conflicts of interest to its clients Staff Aid annually reviews its relationships and its healthcare providers’ relationships with vendors, clients, competitors and regulatory entities to determine conflicts of interest.
When conflicts of interest arise Staff Aid discloses this conflict of interest when appropriate to whichever client may be involved or affected Staff Aid enforces that internal employees of Staff Aid are not permitted to maintain additional employment, accept gifts (other than those of nominal value) or to allow payment on their behalf of any travel, living or entertainment expense by any person or organization currently doing business with or seeking to conduct business with Staff Aid, unless approved by the client involved or potentially involved.
10. Staff Matching Requirements
Staff Aid shall verify the Assigned Provider’s licensure, certification, education and work experience to assure they are competent and possess the skills and experience that match requirements for the assignment. Matching the Assigned Provider’s licensure, certification, education and work experience to assure they are competent and possess the skills and experience matching the specified requirements of the assignment may include the use of new grad practitioners upon the request or approval of the customer.
The Staff Aid office, located in Plainfield, IN is open Monday through Friday from the hours of 8:00 a.m. – 5:00 p.m. Our local telephone number is (317) 214-8115. Outside of normal business hours, in the event of an emergency please contact us at (317) 820-3780.
In the event of an emergency, natural disaster or other uncontrollable event, Staff Aid will continue to provide service to you through our corporate network form a location where phones and computers are functional. Staff Aid will do everything possible to support you in meeting your needs during crisis situation(s). A copy of our Emergency Management Plan is available upon request.
Our goal is to always provide you with a consistent level of service. If for any reason you are dissatisfied with our service or the service provided by one of our healthcare professionals, we encourage you to contact the local manager to discuss the issue. Staff Aid, Inc. has processes in place to resolve customer complaints in an effective and efficient manner. If the resolution does not meet your expectation, we encourage you to call the Staff Aid, Inc. corporate office at (317) 214-8115. A corporate representative will work with you to resolve your concern. Any individual or organization that has a concern about the quality and safety of patient care delivered by Staff Aid healthcare professionals, which has not been addressed by Staff Aid. Management, is encouraged to contact the Joint Commission at www.jointcommission.org or by calling (800) 994-6610. Staff Aid demonstrates this commitment by taking no retaliatory or disciplinary action against providers when they do report safety or quality of care concerns to the Joint Commission.